Do you number tasks in your communications?

Purpose:

This communication standard establishes guidelines for numbering tasks in written communications to enhance clarity, organisation, and efficiency in workplace communication.

Scope:

This standard applies to all written communications, including emails, Jira tasks, Backlog items, memos, and any other written document in which tasks are listed or assigned.

Guidelines:

1. Numbers – Use numbers to denote a task. Use A,B,C, or bullet points for items other than Tasks. The goal of using a standardised way of listing tasks is to communicate within a group that the list item is a Task and should be actioned.
2. Clarity – Try to make each task concise and clear.
3. Task Ownership – Address a list of tasks to the person responsible. You can address multiple people with different functions in the same email.